Put the main contact person front and center (a parent or maid of honor/best man) on your timeline. Note when vendors will be arriving and how long the item will take, but don’t write a paragraph for each item. Keep the document simple so that anyone reading it can easily find what they’re looking for. This means keeping your font treatments consistent (size, boldface, italicized, etc.). For ease, keep a second document with vendor contact information and confirmation numbers (if necessary).
Most importantly, add extra, transitional time in between items. It takes time to get from one place to the next, and sometimes vendors run over time. If you are not having your hair and make-up done by a professional, but rather by a friend or family member, definately plan for twice as much time as you think you need. While most professional hair and makeup artists are well-adept and on point for allotting the correct amount of time for your day and number of people, I have found that friends and family are not usually as punctual.
Are you or your friends and family members routinely described as punctual or always late? If it’s the latter, add in WAY more time than you think you need for anything that happens pre-ceremony. And y’all – steam your dress the day before. I’ll say it again, a little louder for the people in the back. STEAM YOUR DRESS THE DAY BEFORE.